Authorship Changes

NEO CIVIC EDUCATION: MEDIA KAJIAN PANCASILA DAN KEWARGANEGARAAN

Authorship Changes & Disputes

How changes to the author list are requested and how authorship disputes are handled, following the COPE flowcharts. Click a section to open it.

01Policy▾
The list of authors in Neo Civic Education: Media Kajian Pancasila dan Kewarganegaraan should be final at submission. Changes are possible only for good reason, with the written agreement of all authors, and with the editor’s approval. Requests and disputes are handled following the COPE Core Practice on authorship and contributorship and the COPE flowcharts on changes in authorship.
Who may be an author Only people who meet the Authorship Criteria, with contributions stated using CRediT roles
Who requests a change The corresponding author, on behalf of all authors
Who approves The Editor-in-Chief
Not allowed Gift, guest, ghost, coercive, and purchased authorship, and changes made for reasons other than contribution. See section 02.
02What is not allowed▾
The following practices break the COPE Core Practice on authorship. They are treated as misconduct and handled under the Research Misconduct policy.
Gift or honorary authorship Listing someone who did not contribute substantially, as a favour or out of respect, for example a head of department, a supervisor who only gave general support, a colleague, or a friend. Example: adding the dean as co-author because the study took place in the faculty.
Guest authorship Adding a well-known or senior person to make the manuscript look stronger or more likely to be accepted, although they did not take part in the work.
Ghost authorship Leaving out someone who made a substantial contribution, such as writing or analysing the data, including a paid writer, an assistant, or a student whose work forms part of the study. Professional language editing is not authorship, but should be acknowledged.
Coercive authorship Demanding authorship because of position or power, for example a superior, supervisor, or funder who insists on being listed without contributing, or making co-authorship a condition for access to data, sites, or facilities.
Purchased or traded authorship Buying, selling, or exchanging authorship positions, including offers from agencies or paper mills, and “authorship swaps” between colleagues to increase publication counts.
Changes for reasons other than contribution Adding or removing authors to meet promotion, graduation, grant, or accreditation requirements; adding people from another institution or country to look international; removing an author after a disagreement although they contributed; or adding editors, reviewers, or journal staff to influence the decision.
Non-human authors Listing generative AI tools or software as authors. They cannot take responsibility for the work. See the Generative AI Policy.
Authorship without agreement Listing someone without their knowledge or consent, or submitting without the approval of all co-authors.
Consequences
—  Before publication: the change is refused, review or production is paused, and the manuscript may be rejected.
—  After publication: a correction to the author list, an expression of concern, or retraction.
—  In serious or repeated cases: the authors’ institutions are informed, and future submissions from the authors may be refused for a period decided by the Editor-in-Chief.
—  Anyone may report suspected authorship misconduct in confidence. See Whistleblowing & Ethics Complaints.
03Types of change▾
Adding an author The new author must meet the criteria, and the reason they were not listed at submission must be explained.
Removing an author The person being removed must agree in writing, and their contribution, if any, is moved to the Acknowledgements.
Changing the order All authors must agree; the reason is given.
Changing the corresponding author All authors must agree; the new corresponding author confirms by email.
Correcting names or affiliations Spelling, name changes, or affiliation updates at the time of the work. Handled as a simple correction with the corresponding author’s confirmation.
04What to send▾
1.  An email from the corresponding author to neociviceducation@unima.ac.id with the subject line “Authorship change – [manuscript ID or article title]”.
2.  The current and the proposed author list, in order, with affiliations, emails, and ORCID iDs.
3.  The reason for the change and the CRediT contribution of each author in the new list.
4.  Written agreement from every author on the current and the proposed list, including anyone being removed, sent by email from their own institutional address or as a signed statement.
5.  An updated Author Declaration Form.
05When changes can be made▾
Before review Possible with the documents in section 03.
During review or revision Possible only in exceptional cases. The editor may pause the review until the matter is settled.
After acceptance Only in exceptional cases, and with a full explanation. Production may be delayed.
After publication Only through a published correction, if all authors agree and the editor is satisfied. See Correction, Retraction and Withdrawal.
06How the editor decides▾
—  The editor checks that each author meets the criteria and that all authors agree.
—  The editor may ask for further information, such as drafts, records of contribution, or an explanation from any author.
—  If not all authors agree, the change is not made and the matter is treated as a dispute (section 07).
—  Late additions of authors, especially senior or many authors, are examined carefully, as they can signal gift authorship or a paper mill. See Research Misconduct.
07Authorship disputes▾
The journal cannot judge who did what in a research team. Following COPE guidance:
1.  The editor tells the authors that the disagreement must be resolved before the manuscript can proceed.
2.  Review or production is paused. For a published article, an expression of concern may be considered.
3.  The authors are asked to settle the dispute among themselves, and, if they cannot, to refer it to their institution.
4.  If the authors do not resolve it or do not respond, the editor contacts the institution of the corresponding author, or of all authors, and asks it to investigate. See Institutional Cooperation.
5.  The journal acts on the institution’s findings: it may proceed, correct the author list, or withdraw or retract the article.
6.  The parties are kept informed, and the case is documented confidentially.
08Contributors who are not authors▾
People who helped but do not meet the criteria, such as those who collected data under supervision, gave technical or language help, or provided general support, are named in the Acknowledgements with their permission. Generative AI tools cannot be authors. See the Generative AI Policy.
09Related▾